Phone
+91 9167554678
juisoshte@gmail.com
Excited to work together and learn!
Say hello to the File Finders...
In charge of documents
Aarohi Rao
Tends to forgets location of document
Struggles to find soft copies when needed
Has difficulty scanning documents properly
Handles docs with partner
Mukesh Gaikwad
Both manage physical documents; changes/ replacements cause confusion
Both parents make financial investments but only communicate verbally, leading to confusion.
Dependent on Partner
Sameer Parmar
Can find digital documents easily when his wife is away but struggles with physical copies..
Gets confused accessing documents since he doesn't participate in organizing them.
Unaware of documentation
Sushma Singh
Dependent on the parents even in emergencies.
Struggles with file manager interfaces.
Unable to help in managing the digital academic records.
Kidocs: Simplifying Document Organization for Parents
UI/UX Design
Duration:
1 month
Team:
Abhishree Choudhary
Jui Soshte (Me)
Managing official documents is a challenge in itself. On top of that, keeping track of a child’s endless paperwork, from constant medical records to countless achievement certificates, can quickly become overwhelming.
Kidocs is a digital app that helps parents securely store, access, and organize their child’s records with customizable categories, event reminders, and shared access from anywhere.
Design Research
Conceptualization
Prototyping
Usability Testing
Everyone has their own way of organizing things, and documents are no exception. While keeping track of documents is a chaotic task in itself, parents are supposed to maintain the records of their kids as well, making the task more chaotic than it actually is, leaving parents scrambling to find what they need, when they need it.
While a few document storing apps exist, most focus solely on managing your own files, not someone else’s. Parents end up juggling between scanning apps, renaming tools, storage platforms, and file converting apps.
Identified Gaps
Managing kids’ and personal documents across different apps consumes time, storage and energy
Soft copies of documents for multiple children can easily get mixed up without careful organization.
Parents often make separate investments for their child and rely on verbal updates, making tracking difficult.
Despite having digital copies, parents must manually search for key details when filling forms.
Parents often neglect updating soft copies of photos and signatures and struggle to find them in the required resolution
Problem Statement
Parents of children under 14 often struggle to organize and securely store the soft copies of various important documents and records due to the presence of many categories of documents and unsynchronized style of organization with partner leading to miscommunication and confusions during urgencies.
The Solution
Process
The process started with building a sitemap and defining the key tasks, then curating an information architecture for each. From there, paper prototypes were created, followed by mid-fidelity designs, and finally the materials for the high-fidelity prototype and usability testing of the working prototype.
Introducing Kidocs...
QnA during sign up process to understand user needs
A structured yet customizable homepage template.
Option to save documents in various formats and resolutions.
Sharing access with the other parent/ guardian
See Prototype
Key Takeaways
Minimal customization helps avoid decision fatigue and reduces confusion among multiple caregivers. Clear progress indicators, intuitive buttons, and small, engaging interactions make document management simpler and more enjoyable, while also creating a foundation that can easily scale in the future to suit different professions and target groups.